Description
Knowledge and Experience:
- College diploma (DEC) in Business Administration or equivalent
- Minimum of 3 years of experience in a similar role
- PCP certified or working towards their PCP qualification would be an asset
- Knowledge of the UltiPro system
- Proven experience in payroll processing
- Proficiency in payroll software and Microsoft Excel
Skills:
- Excellent attention to detail and organizational skills
- Strong analytical and problem-solving abilities
- Effective communication skills, both written and verbal
- Excellent time management skills with ability to prioritize in a fast-paced environment to meet payroll deadlines
Key Accountabilities:
Key Responsibilities
- Process payroll for employees, ensuring accurate calculations of wages, deductions, and benefits
- Utilize UKG software to manage payroll systems, including inputting data, generating reports, and troubleshooting issues
- Ensure compliance with payroll regulations and tax laws, keeping up to date with changes in legislation
- Maintain employee records and payroll documentation, ensuring confidentiality and security of sensitive information
- Respond to employee inquiries regarding payroll, benefits, and deductions in a timely and professional manner
- Collaborate with HR and finance departments to ensure alignment on payroll-related matters.
- Assist with audits related to payroll and ensure compliance with internal policies and procedures
- Prepare and submit payroll tax filings and ensure timely payments to tax authorities.
- Generate all payroll-related reports using the payroll system
- Issue Records of Employment (ROE) within legislated timelines.
- Participate in the reconciliation of T4 slips and RL-1 at year-end
- Manage and track vacation and sick leave banks
- Act as the go-to person for all payroll-related inquiries
- Ability to communicate effectively and maintain highest level of company standards
- Verify timekeeping records and consult supervisors/managers about any discrepancies
- Manually enters ad hoc time, such as meetings, to employees’ timecards
- Process involuntary deductions such as levies and garnishments
- Maintains payroll and related records recording the accumulation and use of vacations, PTO and sick days
- Contact various department supervisors/managers for any missed times
- Other duties as assigned
Business Processes
- Oversee and direct all payroll preparation according to CBA – collective bargaining agreements, policies, and procedures
- Develop systems to process payroll account transactions
- Ensure compliance with applicable laws and payroll tax obligations
- High level of expected collaboration with Human Resources, Corporate Payroll, and Corporate Time & Attendance
- Maintain accurate records and prepare reports
- Resolve issues and answer payroll-related questions
Reporting
- Accrued payroll and Accrued vacation/PTO reporting
- Ad hoc requests
Additional Statements:
- Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
- Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.
- Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.
- EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
- Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible