Description
Knowledge and Experience:
- College diploma (DEC) in Business Administration or equivalent.
- Required – National Payroll Institute certification, Payroll Compliance Certificate or equivalent.
- Minimum of 5 years of experience in a similar role.
- Excellent proficiency in Excel.
- Working knowledge of UKG & BI reporting.
Skills:
- Details, accuracy, and good judgment.
- High level of autonomy and discretion.
- Ability to quickly learn new IT systems.
Key Accountabilities:
Payroll Cycle
- Process end to end biweekly payrolls for salaried, unionized and non-unionized employees’ groups across Canada, for 1000+ employees including:
- Managing the receipt and compliance of timesheets and processing payroll.
- Performing various payroll calculations and adjustments.
- Responding to employee and manager inquiries related to payroll.
- Handling, reconciling government and statutory remittances.
- Transmitting necessary information and reports.
- Preparing Records of Employment.
- Supporting payroll technicians during the payroll process.
- Balance and administer payroll Year End and T4 slips to employees.
- Apply and understand all collective agreements related to payroll groups.
Payroll
- Validate vacation and sick leave balances during annual transitions.
- Administer the employee’s benefit program, including processing and troubleshooting claims, maintaining benefits records, answering employee inquiries and verifying billing statements.
- Work closely with the benefits department to process disability-related payroll transactions.
Accuracy and timeliness
- Reviewing hourly and salary payrolls for accuracy prior to finalizing. Ensuring correcting entries are made and payroll is submitted accurately and on time.
- Ensuring timely and accurate preparation of payment requests for Sunlife Benefit Premiums, RRSPs, Garnishments, other payroll-related payments, and Union Dues, as required.
- Investigating any/all payroll issues and promptly assigning and/or resolve internal and external inquiries.
- Review all payrolls change forms and other documentation for completion, accuracy and appropriate approvals.
Reporting
- Develop custom reports within the UKG payroll system.
- Generate various payroll processing reports.
- Reporting or reconciliations, either monthly, quarterly, or annually.
- Supporting UKG Payroll functionality and reporting/escalating issues to the UKG Team as required.
Process and documentation
- Develop work methods and processes.
- Contribute to payroll procedure documentation.
- Identifying any areas of improvement within the payroll process and leading the implementation of new payroll processes and systems.
Collaboration
- Serve as the backup resource for all payroll groups during vacations or absences of team members.
- Collaborate with HR business partners for any employee record changes affecting payroll and collaborate with accounting teams.
- Assisting Payroll Specialists with year-end reporting and balancing.
Compliance
- Ensure payroll procedures and deductions in compliance with Income Tax Act, Canadian Pension Act, Employee Insurance Act, and Employment Standard Act, the applicable collective agreements and company policies.
- Stay informed about new payroll regulations/laws and ensure compliance.
- Supporting all internal and external audit requirements.
- Issue Records of Employment (ROE) within legislated timelines.
Projects
- Participate in various departmental projects.
Team training
- Provide guidance and support to new hires in the department.
Additional Statements:
- Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
- Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.
- Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.
- EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
- Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible